Up your game with a professional noticing service and get noticed.
Welcome to Certificateofservice.com.
www.certificateofservice.com is a Bankruptcy Court Authorized Third Party Notice Provider
that assists debtor attorneys, creditor attorneys, panel trustees and chapter 13
trustees with the required notice and service requirements under
Fed. Rule Bankr. Proc. 7004,
We provide law firms, from solo practitioners to large multi office firms, from solo panel
trustees to the largest chapter 13 trustee operations with printing and mailing services.
By allowing us to handle your mailing needs, we give you the time to be more productive.
How it works.
The greatest solution to the problem
you didn't realize you have...
The bankruptcy code requires regular first class service by mail and in some cases, certified mail, under Fed. Rule. Bankr. Proc. 7004.
Failure to properly service your bankruptcy documents can result at best, delayed hearings and the costs of reservice. At worst, it can mean the loss of a critical motion, dismissal of a case, or worse for both you and your client.
Rule 7004 satisfies the requirements of due process in the bankruptcy realm. Use a company that allows you to ensure your practice remains in compliance with the appropriate rules.
Over a decade ago, we started our business with the belief that our success is directly connected to your success. We don't offer a print and mail service, we offer you a tool to increase your productivity and efficiency. By using our service, you free up time to do the things that will benefit your bottom line, whether that be more revenue or more time. We create time, that is the essence of what we do. If our service is successful for you that means you will be successful in your firm. You will have more time to work on cases, more time to bring in more clients, more time to spend with your family.
In order to realize that benefit for you and for us, we have to provide incredible levels of customer service. We've designed our systems from a customer oriented standpoint. From our exclusive digital document check to our manual visual check to ensure we are mailing the documents you need, we're watching over your mail every step of the way. Our massive postal volume allows to leverage discounts from the United States Postal Service which we pass on to you in the form of postal discounts. For large orders, we have automatic price reductions that allow you to save money and benefit the estate.
Have a question, need to make a last minute change? We're available to you online via chat, via email, and telephone. When you call, our goal is to make sure you hang up the phone happier than when you initially made the call.
Never underestimate the simple importance of due process.
YOU PREPARE YOUR DOCUMENTS
Draft your plans, amendments, motion to incur credit, NFR's, objections to claims, and any other legal pleading that can be served via first class USPS mail.
UPLOAD YOUR DOCS WITH OUR WEB PORTAL
Your custom mail room portal can be used 24/7/365 to upload documents for service.
WE WILL PREPARE YOUR DOCUMENTS FOR SERVICE
Multiple checks will be performed to make sure the documents match the intended debtor and case number. Formatting will be determined and we will make sure that the upload is internally and externally consistent.
MASTER MAILING LIST ADDRESSES WILL BE OBTAINED
You can supply your own mailing list data or we can download the Master Mailing List directly from the Court. You tell us which list you would prefer us to use. You can also combine the Court Mailing List with your own added list of addresses.
DOCUMENTS WILL BE PRINTED
We have multiple high speed printers to ensure your documents are prepared for mailing as quickly as possible.
Each mailing package is prepared for insertion into the envelope.
As part of our partnership with the post office, we'll pre sort your mail so USPS doesn't have too. In addition, we'll run the addresses through the MoveUpdate database as well as the USPS CASS system to ensure even quicker delivery, usually saving a day in delivery times.
WE PREPARE THE CERTIFICATE OF SERVICE
After we have deposited your mail into the mail stream, we will send you a certificate showing that the mailing has been completed properly.
CREATE BILLABLE HOURS
With the time you are saving by not stuffing envelopes, you and your staff can concentrate on the things that matter, like bringing in more clients, or working more cases, or getting out of the office early today.
DOWNLOAD OUR CERTIFICATE
While you were making money, we were taking the mail to the post office. Simply download your completed certificate and save in your client file. We've already sent it to you in .pdf format, so you can just place the file in the folder.
FILE THE CERTIFICATE WITH THE COURT
Voila! You are done. With the certificate filed with the Court you have shown that you have complied with the bankruptcy rules, have saved yourself a ton of time and money, and developed a more efficient use of your time.
Use our print and mail service as your own 24/7 virtual mailroom.
INCREASE YOUR BOTTOM LINE
Using a third party service is going to allow you to save on materials and more importantly, labor. No investment in mailing equipment, postage meter leases, or dedicating office real estate to your mailing needs. That is a saving of time and expense that increases your bottom line.
RAISE YOUR PRODUCTIVITY
Since your staff or you no longer have to spend time doing the tedious task of stuffing envelopes while at the same time answering phones and working cases, you now have the ability to increase your productivity by having staff work on the things that matter, like doing work at the regular billable hour rate.
CREATE RELIABILITY AND PEACE OF MIND
Mail is all we do. We have been doing it for ten years. We've done and seen it all. We're prepared for any disaster, break down, and any other unexpected situations, like a staff member going home sick. When you upload your mailings to us, you can be assured it is going out into the mailstream forthwith.
We are a standardized assembly line. Thousands of mailpieces per day go through our system. We track each one and treat each job as if it were the most important one. That means we employ automated and manual error checking to make sure the job you uploaded is the one you want to send out. Another pair of eyes, both human and digital, are there to ensure you look good.
Now you can know exactly how much you are spending on mailing services. In addition you can generate reports on your monthly spending, spending for a particular case, etc. You can get the details on each and every mailing you send us at any time. More information means you can do better fee apps as well as maintain superior control over your expenses.
DEDICATED CUSTOMER SERVICE
From the beginning of the service in 2005, we have hitched our success to your success. If you are not utilizing our service to be more productive and increase your revenue, we have not been successful for you. Our goal is to make sure we create a more efficient office for you. To that end, everything we do is centered around making that happen. We're dedicated to doing a unparalelled job so you can have a superior practice.
Up your game with a professional noticing service and get noticed.
The dilemma of bad addresses in the bankruptcy court mailing matrices affects all parties to the bankruptcy system. From the Court itself, to panel trustees, to Chapter 13 trustees, to debtor and creditor attorneys. Historically, bad addresses and returns account for 4.2% of all mail processed in the USPS system. In the bankruptcy court arena, that percentage is much higher. Consider that a typical Chapter 13 plan can last up to 60 months, but the forwarding order for a USPS address only lasts for 12-18 months. That results in a myriad of returned mail, which adversely affects you as well as everyone else in the Court system.
RETURN SERVICE REQUESTED
Jay S. Jump
Jump Law Group
PO Box 4590
Pasco, WA 99302
AAA Credit Receivables Co.
c/o John Doe, Corporate Counsel
123 Main Street
Seattle, WA 33231-3432
This number allows us to track each and every envelope that moves through our system. In the example below, the digits before the dash tell us where the job was submitted from and what case it pertains to. The numbers after the dash tell us that this was the 45th envelope in the series.
2D DATAMATRIX BARCODE
We employ a 2D matrix data tracking system on all of our cover sheets to aid in digital tracking of our mail. This is the standard used by the USPS. It includes all of the information necessary for us to determine where the job originated and where it is going.
If the address is bad, this will allow the envelope to be returned to you at no charge.
POSTAGE PREPAID PERMIT
By consolidating all of our client's mail under one permit, we are able to offer postage discounts to our clients. Another example of how your success becomes our success. We're vested in making you more productive. Offering postal discounts is another way of ensuring our mutual goals.
DELIVERY POINT ADDRESSING
Up to six lines of delivery point address to ensure compliance with the standards set forth by the Bankruptcy Court as well as complying with Rule 7004. Accurate printing and readability is ensured by our use of USPS friendly fonts.
INTELLIGENT MAIL BARCODE
Contained within these 64 vertical bars is a wealth of information including the origin of the mail, the destination address, the identity of the mailer, date, and requested additional services. This line also digitally encodes the most up to date address of the recipient, ensuring that if there is an active forwarding order with the USPS, your mail will be delivered.
A good presentation counts for a lot.
GOOD customer service is not enough.
GREAT CUSTOMER SERVICE
Success begins with a collective effort.
We're addressing the issue...
Last year, we determined that approximately a quarter million dollars was wasted on improperly addressed mail going through our service alone. This affects all stakeholders who operate in the bankruptcy arena.
We've added a new feature that lets you tell us when a piece of mail is returned. There are no lengthy forms to fill out, it is a simple one step process.
Enter the tracking number from the returned envelope, and we'll send an email to the clerk of the court for the district where the case is filed to let them know that this particular address has been returned as undeliverable. If everyone does their part, it will not take very long to create a set of addresses that is valid and deliverable. This will benefit EVERYONE who has to send notices as part of their duty to fulfill due process.
We're happy to provide this service for our clients and the bankruptcy court participants at large.
Bad Addresses are a financial burden.
$ - Bad addresses result in wasted postage.
$ - Bad addresses result in wasted time.
$ - Bad addresses fail to fulfill due process requirements.
$ - Bad addresses result in increased labor costs.
$ - Bad addressing is a drain on your most important resources.
$ - Not addressing the issue (pun intended) results in repeated
losses for all stakeholders in the system.
We are on a tight schedule...
We are an ala carte service delivering same day mailing services if you get your uploaded documents to us prior to noon PST. Documents which come in after noon are slated for service the next business day. That is truly on demand!
We've not a moment to lose...
THE VALUE OF YOUR TIME
If you asked most of our clients what it is we do, they would respond that we mail their bankruptcy notices and pleadings for them at a convenient and acceptable price.
They would be correct, but also missing what it is we really do.
We create time and opportunity for you and your law practice.
You could stuff your own envelopes for an hour and say that you saved the $50 that it might have cost you to use a mailing service, but what if you had been able to utilize that time by working on a motion, or bringing in a new client? Perhaps you saved the $50.00, but in so doing, you lost the opportunity to make three hundred dollars for a billable hour, or several thousand dollars on a new retainer because that potential client went to the next person who could spare them some time. Worse, you still have to pay the post office, so you are still paying out $35.00 of the $50.00 in postage anyway. Did you really think you were only worth $15.00 per hour?
We give you the ability to realize the opportunity cost or as more appropriately defined, we give you the ability to maximize your 'expected' value, or the full amount of earning capacity you are capable of. You did not go to law school to stuff envelopes. Your staff did not learn about the practice of bankruptcy to stuff envelopes. This is not a good use of your time.
Example: You don’t know how to fix your car, so you’re going to spend 5 hours attempting to figure it out, rather than paying someone who knows what they’re looking for to fix it. It happens all the time. In these scenarios a lot of people don’t want to “spend money” so instead they waste time(which is often much worse than spending money). They could have been making xx/hr doing something they already know how to do and/or enjoy, that would have more than paid for the cost of the mechanic to just get the job done.
Using our mailing service is making an investment in yourself that allows you to reap a higher return and more profitable law firm. Investing in yourself and giving yourself the ability to do more is going to pay dividends in the long run.
but so much to gain!
AN ALA CARTE SERVICE
You use us only when you need us. There are no contracts, no monthly fees, no hidden costs.
ALL INCLUSIVE PRICING
We charge based upon the number of pages in your uploaded document. We include in our price, the cost and preparation of the envelope for mailing, as well as the the paper, toner, fuser, printing, folding, collating, inserting, sealing, document review, and the preparation of the ready to file Certificate of Service.
X .15 Per Page
20 Addresses from
Master Mailing Matrix
HELPFUL HINT: Remember, our per page charge is based upon the number of pages in the FILE you upload to our servers.
Pre-reducing your documents can save you up to 50% in your printing costs.
NOTE: Pre-reducing more than 2 pages exposes you to the possibility of an objection for inadequate service. It isn't enough that the document get to the intended recipient, it must also be legible. More than two pages on a side of a sheet can be nearly impossible to read.
X .15 Per Page
Typically we charge fifteen cents per page uploaded. If you have a large job we will discount automatically the cost of the per page pricing.
When you use our service, we discount the postage for a one ounce mailpiece. Over the course of the year or even one large case, this can add up to significant savings for you and your client!
The greatest solution to the problem
you didn't realize you have...
We started practicing bankruptcy law before the turn of the century in the Eastern and Western District of Washington.
When I launched the Jump Law Group I was obsessed with finding the efficiencies in my practice. Client management could be better accomplished through a digital database than a paper file. Time could be better tracked, thus extracting greater value. We became so good at constantly refining our processes, we used to give lectures around the country about office management for bankruptcy attorneys.
Because we constantly reinvested in our business, the practice grew. Eventually, we had so many Chapter 13 cases that we needed to find someone to handle the constant flow of mail that was going through our office. No one was interested in providing a service for cases where there might only be 30 or 50 addresses to mail too. Mailing houses wanted thousands of pieces before they would consider handling the mailing for us.
Since we could not find the solution, we created one and www.certificateofservice.com was willed into existence. In the end, it was about creating more efficiency. Our office was bogged down in stuffing envelopes every day. It was taking away from the tasks that generate income like answering the phones, working claims, and finding litigation opportunities. By using a third party mailing service, my office was able to get back to doing the things that mattered, like practicing law.
That was over a decade ago when we began certificateofservice.com out of the back room of our office. Since then we have grown exponentially and now handle the mail for over 3,500 law firms and trustees across the nation. Every year, we mail millions upon millions of documents. Let our efficiency help you make a better practice for yourself. Your success is our success.
Won't you invest in your own practice and see why outsourcing your mailing needs is a smart and savvy way to increase the productivity in your business. After all, you want to work smarter, not harder!
(c) 2019. All Rights Reserved.
BK Attorney Services, LLC
PO Box 4590
Pasco, WA 99302
...we push the envelope!
SCROLL DOWN TO LEARN MORE
HELP US RAISE THE BAR!
In 2019, we started something that we think is going to have a real and authentic consequence. The bankruptcy bar is shrinking, as a group we are getting older and retiring. The attorneys who are coming into the practice to fill the ranks do not have the experience of knowledge of those who have been doing it for thirty years.
This means that new entrants into the bankruptcy bar need training and education. NABT, NACBA, and NACTT are all amazing organizations that contribute to the knowledge and ability of their respective practitioners. We believe in all of these organizations and like to help them fulfill their mission. These national associations provide great opportunities for meeting colleagues, discussing the latest cases, and learning what makes an effective advocate, as well as what keeps the malpractice carrier out of your life.
This is why we sponsored 90 new memberships between NABT and NACBA this year and we hope to do the same thing again next year.
We ask you to help us accomplish this mission by enrolling in these great organizations as well as use CertificateofService.com. The more mail we can send, the more people we can sponsor, which means that you, along with us and NABT, NACBA, and NACTT can have a real impact on RAISING the bar!
Jay S. Jump, CEO